Users with permissions to the group mailbox can send as or send on behalf of the mailbox email address, if the administrator has given that user permissions to do that. Shared mailboxes include a calendar that can be used for collaboration. Shared mailboxes can receive external emails if the administrator has enabled this. Shared mailboxes are used when multiple people need access to the same mailbox, such as a company information or support email address, reception desk, or other function that might be shared by multiple people. Mail-enabled security groups can be added to a team. They include the ability to send mail to all the members of the group. Mail-enabled security groups function the same as regular security groups, except that they cannot be dynamically managed through Azure Active Directory and cannot contain devices. Microsoft 365 Groups can't be members of security groups. Security groups can be configured for dynamic membership in Azure Active Directory, allowing group members or devices to be added or removed automatically based on user attributes such as department, location, or title or device attributes such as operating system version. Creating a security group for devices can be used with mobile device management services, such as Intune. Security groups can contain users or devices. They can make administration easier because you need only administer the group rather than adding users to each resource individually. Security groups are used for granting access to Microsoft 365 resources, such as SharePoint. When an email message is sent to a dynamic distribution group, it's delivered to all recipients in the organization that match the criteria defined for that group. Unlike regular distribution groups that contain a defined set of members, the membership list for dynamic distribution groups is calculated each time a message is sent to the group, based on the filters and conditions that you define. These attributes are defined in the Exchange admin center rather than Azure AD. Dynamic distribution groupsĭynamic distribution groups are mail-enabled groups that are used to send mail to people with specific attributes, such as department or location. Microsoft 365 Groups can't be members of distribution groups. They can receive external email if enabled by the administrator.ĭistribution groups are best for situations where you need to broadcast information to a set group of people, such as "People in Building A" or "Everyone at Contoso."ĭistribution groups can be upgraded to Microsoft 365 Groups.ĭistribution groups can be added to a team in Microsoft Teams, though only the members are added and not the group itself. Distribution groupsĭistribution groups are used for sending notifications to a group of people. Microsoft 365 Groups don't support nesting with other Microsoft 365 Groups or with distribution or security groups. Group members can send as or send on behalf of the group email address if this has been enabled by the administrator. Microsoft 365 Groups can be accessed through mobile apps such as Outlook for iOS and Outlook for Android. Microsoft 365 Groups can be configured for dynamic membership in Azure Active Directory, allowing group members to be added or removed automatically based on user attributes such as department, location, title, etc. You can also allow external senders to send email to the group email address. You can add people from outside your organization to a group as long as this has been enabled by the administrator. With each Microsoft 365 Group, members get a group email and shared workspace for conversations, files, and calendar events, Stream, and a Planner. Microsoft 365 Groups are used for collaboration between users, both inside and outside your company. Some groups allow dynamic membership or email.Īll of these group types can be used with Power Automate. Dynamic distribution groups are created to expedite the mass sending of email messages and other information within an organization.Shared mailboxes are used when multiple people need access to the same mailbox, such as a company information or support email address.Mail-enabled security groups are used for granting access to resources such as SharePoint, and emailing notifications to those users.Security groups are used for granting access to resources such as SharePoint sites.Distribution groups are used for sending email notifications to a group of people.They include collaboration services such as SharePoint and Planner. Microsoft 365 Groups are used for collaboration between users, both inside and outside your company.In the Groups section of the Microsoft 365 admin center, you can create and manage these types of groups:
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